Deputy Clerk, Criminal/Traffic Division
LAKEWOOD MUNICIPAL COURT
TITLE: Deputy Clerk, Criminal/Traffic Division
REPORTS TO: Chief Deputy Clerk
SUMMARY: A Deputy Clerk is a division staff member working under the direction and guidance of the Chief Deputy Clerk. The clerk has immediate administrative and clerical responsibilities related to daily case filings and management, weekly docket proceedings, general public inquiries, waiver violations bureau maintenance, acceptance of payments and issuance of receipts and specific assigned job duties and responsibilities.
SPECIFIC JOB FUNCTIONS:
- Processing newly filed citations, summons and complaints
- Answering general inquiries from public, attorneys, law enforcement officers, prosecutors and others via phone, mail and in person
- Managing case data including filings, dispositions, journalizations, post judgment activities, BMV reporting
- Managing financial responsibility compliance and reporting
- Processing felony case bind overs to Common Pleas Court
- Processing declaration of forfeitures via BMV
- Processing payment agreements and related procedures
- Processing adjudicated cases, e.g.: out of court computations, payment exchanges, receipt processing, updating case file records
- Processing appeals
- Recording statistics for annual report requirements
- Processing mittimus, warrants, certified journal entries, record check investigations, subpoenas, etc.
- Making jail reimbursement assignments and processing
- Processing and recording bail bond filings
- Issuing case continuance notices
- Documenting record clearance and modifications via BMV
- Receiving jail lists twice a day from police department
- Maintaining assigned cash drawer
- Refunding of cash bonds and writing court checks
- Processing mail waivers
- “CRIS/LEADS” certified
MATERIAL AND EQUIPMENT USED:
Computer, word processing, typewriter, calculator, photocopier, facsimile machine, mail postage machine, date file stamps
EDUCATION AND EXPERIENCE:
Any combination of education and experience equivalent to graduation from high school and/or work as a secretary, deputy court clerk, paralegal or legal secretary. Certification as a paralegal or graduation from a community college with major course work in criminal justice, business, public administration or related field desirable.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of business practices; spelling and arithmetic; ability to operate office, word processing and data entry equipment; ability to plan and prioritize work; ability to establish and maintain effective working relationships with court officials, associations, attorneys, law enforcement officers and the general public. Attention to detail is very important.
This is primarily sedentary work in an office setting. Interaction with the public is regular. Occasionally lifting file boxes is necessary. The work requires fingering and repetitive motions.
Excellent fringe benefits package including medical, dental, vision insurance and paid time off.
Applications will be accepted until Friday, January 28, 2022.
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