CLASS TITLE: FINANCE MANAGER(ADMINISTRATION)
REPORTS TO: DIRECTOR OF FINANCE
SALARY RANGE: $55,505.01 – $78,284.75
Key financial management team member that assists the department in managing staff and in all departmental functions, including long and short-range planning, financial reporting, budget development, staff management, and all City financial business. Examples of functions include budgeting, managing investment policy and activities, and compiling various internal and external documents for financial reports.
Performs complex accounting and budgeting functions to create or assist in creating public documents including the City’s annual budget document and the Comprehensive Annual Financial Report. This includes generating and adjusting budget documents as authorized and required, monitoring revenue and the expenditures of funds to ensure that budgeted limits are not exceeded, reviewing requests to adjust budget documents, analyzing expenditures and costs, and preparing and directing the preparation of budget reports and the associated documentation. Also assists the Assistant Finance Director with the development of any and all financial schedules necessary for the Comprehensive Annual Financial Report and compiling other financial documents as may be necessary. Collects and reconciles daily deposits from other divisions, and serves as backup for multiple functions within the Finance Department.
ESSENTIAL JOB FUNCTIONS: (All responsibilities may not be performed by all incumbents.)
Analyzes operations, trends, costs, revenues, financial commitments, and obligations incurred, to project future revenue and expenses, using computer software;
Prepares financial statements, journal entries, statistical and miscellaneous data and drafts related correspondence; explaining information and providing feedback;
Prepares financial documentation for various projects and at the Director’s request; develops spreadsheets and prepares graphs for presentations.
Processes accounts payable information, including: processing purchase orders, invoices and bills; computing bill amounts; entering information into computer system; clearing and/or distributing checks; processing insufficient funds checks; and balancing vendor statements.
Collects, prepares, verifies, balances, and records daily deposits.
Develops, maintains, and analyzes budgets, and prepares periodic reports comparing budgeted costs to actual costs.
Analyzes records of financial transactions to determine accuracy and completeness of entries, using computer:
Reports city budgetary and financial information to city leadership, and provides advice to supervisory personnel concerning resource utilization, strategies, and assumptions underlying budget forecasts.
Develops, implements, modifies, and documents budgeting, cost, general, property, and tax accounting systems;
Establishes table of accounts and assigns entries to proper accounts.
Reviews operating budgets periodically to analyze trends affecting budget needs.
Analyzes costs in relation to services performed during previous fiscal years to prepare comparative analyses of operating programs
Advises staff on cost analysis and fiscal allocations.
Correlates appropriations for specific programs with appropriations for divisional programs.
Directs preparation of regular and special budget reports to interpret budget directives and establish policies for carrying out directives.
Consults with unit heads to ensure adjustments are made in accordance with program changes to facilitate long-term planning.
Directs compilation of data based on statistical studies and analyses of past and current years to prepare budgets;
Testifies regarding proposed budgets before city council and council committees to clarify reports and gain support for estimated budget needs.
Coordinates functions related to budget development and maintenance, including preparing budgetary reports; developing budget worksheets; compiling submitted information to develop Tax Budget and the Budget Book.
Provides assistance to department/divisions to correct/amend budget submission; provides and presents financial information and related data; assists with the preparation of special budgets; assembles budget documents.
Serves as a liaison and/or member of various committees/teams and collaborates, persuades, presents reports to and negotiates with others outside own work area to coordinate efforts and maintain cooperative and efficient relations.
Ensures quality standards and compliance with regulations are maintained.
Maintains and upgrades professional knowledge, skills, and development by attending seminars and training programs and reading trade and professional journals and publications.
Interacts with department heads, to provide information, disseminate departmental information and assist in resolving administrative issues.
Follows up on inquiries from various agencies, groups, media, etc., regarding department programs and services.
Enters and records stock supply and print orders.
Participates in process improvement learning and projects. Works efficiently and effectively while implementing principals of continuous process improvement.
Assists in the completion of the Comprehensive Financial Annual Report, including preparing journal entries, preparing financial statements, and compiling statistical and other miscellaneous data necessary for filing the annual financial report.
Overseeing and processing information related to the budget, including preparing worksheets for dissemination to departments.
Forecasting revenue and the City’s ability to issue debt; checking and verifying department budget entries; working with departments to correct/amend budget submission; providing and presenting financial information, data and history to aid in discussions; managing the preparation of special budgets; preparing required legislation; assembling the budget document; participating in budget hearings; filing appropriations; and managing the reproduction and distribution of the budget document.
May assist in the preparation of the City’s debt schedule, including: creating spreadsheets; forecasting the ability of the City to pay its debts; and preparing wire transfers and backups; development of the indirect cost rate, including: collecting data from departments; assembling the data into the indirect cost model; preparing entries to report expenses; interpreting and explaining results; applying the rate to cost centers; and preparing related journal entries ; Reviewing bank reconciliations and the investment portfolio information, including: reviewing cash available in active accounts; determining funds available to cover expenses; preparing and processing wire transfers and associated journal entries; and discussing upcoming maturities and other funds available for investment with advisor;
Assists in reviewing and forecasting hospitalization expenses, including wiring transfers; reconciling payments; making cost projections; and preparing transfer ordinances.
Assists in planning long-range goals, objectives, organizational structure, and overall direction for the department.
Assists in planning and implementing short-term or annual goals, objectives, and strategies for the department, projects, or programs to ensure efficient organization and completion of work.
Performs other related duties as assigned.
MATERIAL AND EQUIPMENT USED:
- General Office Equipment
MINIMUM QUALIFICATIONS REQUIRED:
Education and Experience:
Bachelor’s degree from an accredited four-year college or university in a related field; and,
Three years of progressively responsible related experience.
Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Licenses and Certifications:
Certified Public Accountant and/or Certified Public Finance Officer – (desirable)
KNOWLEDGE, SKILLS, AND ABILITIES:
Economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
Applicable state, federal and local ordinances, codes, laws, rules and regulations and legislative issues.
Administrative principles and practices, including goal setting and implementation.
Administration of staff and activities, either directly or through subordinate supervision.
Accounting principles, policies and processes as related to governmental accounting standards and operations.
Correct English usage, including spelling, grammar, punctuation, and vocabulary.
Internal departmental policies and procedures
City government organization and operations.
External governmental bodies and agencies related to area of assignment.
Standard business arithmetic, including percentages and decimals.
All computer applications and hardware related to performance of the essential functions of the job including MicroSoft Office, SharePoint and Naviline.
Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
Selecting and motivating staff and providing for their training and professional development.
Using tact, discretion, initiative, and independent judgment within established guidelines.
Analyzing and resolving office administrative situations and problems.
Researching, compiling, and summarizing a variety of informational and statistical data and materials.
Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.
Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, and paging systems.
Mental and Physical Abilities:
Ability to read and interpret documents such as operation and maintenance instructions, procedure manuals, and so forth.
Ability to delegate authority to staff.
Ability to establish and maintain effective working relationships with others.
Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
Ability to analyze and resolve problems involving several variables.
While performing the essential functions of this job, the incumbent is regularly required to sit; use hands to finger, handle, or feel objects; reach with hands and arms; speak and hear; and occasionally push, pull and/or lift up to 10 pounds.
Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.
The incumbent’s working conditions are typically moderately quiet.
This class specification should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of this job. Incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this specification. Any essential function or requirement of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant when possible.
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