RFP Q&A « The City of Lakewood, Ohio -
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Additional Information


RFP Q&A

Page 3 note says “The City also received a grant through Power a Clean Future Ohio to conduct an updated inventory in 2021 using the CURB tool. The chosen consultant will utilize existing data and supplement with additional data as necessary to customize Lakewood’s Plan, including recommending the best protocol/metrics moving forward.”  Can you please clarify – is the scope of the 2021 inventory using CURB outside of the scope of services of this proposal?

The 2021 Greenhouse Gas inventory that will be conducted using the CURB tool is being done by a consultant provided by Power a Clean Future Ohio.  This inventory is part of an equity training initiative that the City is participating in.  The City wants to ensure that we consider all available tools for tracking greenhouse gasses – and select the one that is most appropriate and user-friendly for Lakewood.  This may mean the City moves forward with the CURB tool, or it may mean pivoting to a more customized or appropriate tracking tool, based on the consultant’s recommendations and guidance.

Scope of services, item 3 indicates the consultant should plan on three advisory committee meetings.  Can teams propose more than three meetings if they believe it may best fit their proposed work plan?

Yes.  We would appreciate any guidance or recommendations that the Consultant may have on the amount or frequency of advisory committee meetings.

Is the Advisory Committee already assembled?  If not, will the consultant be supporting the design and assembly of this committee?

In 2019, the City convened the Resiliency Task Force made up of professionals with experience on a broad range of sustainability/resiliency topics.  They discussed various themes throughout the year.  It is the intention to leverage this group in an advisory capacity as needed to support the Climate Action Plan development.  If an area of expertise is missing and recommended by the consultant, the city can work to identify local leaders in that area and consider adding them to the committee.

Page 4 submittal requirements indicates submissions should be 20 pages or less.  Can you clarify if the intent is 20 pieces of paper (i.e. 40 faces)?

The intent was 20 PDF pages or faces.  As stated, any example plans included as attachments would not be included in the page count.

Page 5 criteria: Can you please clarify how the “Timeline” evaluation will be based on?  Is this based on meeting the RFP’s indicated 12 month process, or will shorter timeframes earn higher points?  If shorter timeframes are assigned higher points, how might this be balanced against an appropriate project approach and community engagement timeline?

The project approach is weighted more heavily than the timeline.  The scoring for the timeline criteria will ask the following:

Does the proposal provide a thoughtful and realistic timeline that meets or exceeds the 12-month timeframe?

Has the City identified the Advisory Committee members, or will the City look to the consultant team to do so?

In 2019, the City convened the Resiliency Task Force made up of professionals with experience on a broad range of sustainability/resiliency topics.  They discussed various themes throughout the year.  It is the intention to leverage this group in an advisory capacity as needed to support the Climate Action Plan development.  If an area of expertise is missing and recommended by the consultant, the city can work to identify local leaders in that area and consider adding them to the committee.

In addition to the CURB tool, would the City be interested in a customized GHG emissions spreadsheet tool for Lakewood?

Yes, the City would like to explore options. The City wants to ensure that we consider all available tools for tracking greenhouse gasses – and select the one that is most appropriate and user-friendly for Lakewood. This may mean the City moves forward with the CURB tool, or it may mean pivoting to a more customized or appropriate tracking tool, based on the consultant’s recommendations and guidance. It is anticipated the successful consultant will present the City with options in this regard.

Is the City interested in an emissions inventory for City operations (in addition to the community-wide emissions analysis)?

Yes.

Is it appropriate to assume that the City is interested in both virtual and in-person community engagement meetings and activities?

Yes.  The City would be open to a mix of virtual and in-person meetings.  The City will work with the successful consultant on determining the best balance to reach the community.

Does the City have a particular number of or format for community meetings that it wishes to see utilized for the project?

We would appreciate any guidance or recommendations that the Consultant may have on the amount or frequency of community meetings.  The City would like to conduct a minimum of two public meetings.  Lakewood residents appreciate in-person meetings, especially now that COVID restrictions are lifting.  A minimum of two meetings should be conducted, with a preference for outdoor gathering areas when feasible.

Regarding the final plan: in addition to (or in lieu of) a written/printed document, would Lakewood be interested in a web-based version of the plan (i.e., a website for sharing the plan with the community)?

The City would be interested in a document to summarize the work that was done, and a plan to utilize the City website to communicate about the plan and progress.

Does the City have, or plan on implementing, a transportation demand management plan? What level of detail is the City interested in including in the plan in regard to reducing single occupancy vehicle travel and increasing multimodal/transit travel (i.e., shall the CAP identify specific locations and infrastructure for biking/walking/transit, etc.)?

Lakewood is ranked the most walkable city in Ohio according to the ranking by Walkscore (https://www.walkscore.com/OH). The City also has done extensive bike planning and has worked with the Greater Cleveland Regional Transit Authority to improve stops in Lakewood.  Work in these areas should be acknowledged by the plan and included in the metrics as appropriate, but a specific transportation demand management plan is not anticipated.